Be a Vendor

Be a Vendor for the 2018 Southwest Kia Rockwall Rubber Duck Regatta! 

PLEASE CLICK HERE FOR UPDATED LIST OF CURRENT CONFIRMED VENDORS AND LOCATIONS.
Vendor booth fees may ONLY be paid online. There are TWO different vendor booth options this year. POWER CHARGES ARE SEPARATE - PLEASE SEE BELOW FOR MORE INFO.

OPTION 1: 

$100 Non-Food Market Vendors (Selling Goods) [click to purchase]

Vendor Map (Market)

READ BEFORE PURCHASING!

NOTE: When purchasing a booth, applicants MUST INCLUDE 2-3 options for BOOTH NUMBERS & provide what they will be SELLING in the "Special Instructions for Seller" Box that appears in your Cart (see below for example).
Applicants who do not provide this information when checking out will be subject to delays in booking your booth, which could lead to your preferred booth number being taken, or being rejected due to another similar product.

 

OPTION 2: 

$0 Non-Food Advertising Vendors (Must provide FREE Carnival Game & Prizes) [click to purchase]

Vendor Map (Advertising)

Carnival Game List

READ BEFORE PURCHASING!

NOTE: When purchasing a booth, applicants MUST INCLUDE 2-3 options for BOOTH NUMBERS & provide what CARNIVAL GAME they will be providing in the "Special Instructions for Seller" Box that appears in your Cart (see below for example).
Applicants who do not provide this information when checking out will be subject to delays in booking your booth, which could lead to your preferred booth number being taken, or being rejected due to spots filling up.

 

If you want power, it must be purchased for an additional $25. Click below to add power to your cart!

110 Volt, 20 amp 

 

Food Vendor Slots are full for the 2018 event.

  

Choosing a Vendor Spot:
Please give us 2-3 options included with your product information. If you fail to select a booth number one will be assigned to you.  There are two maps to check! Be sure to pick booth numbers that match the booth type you are purchasing.
Your booth size must fit within your selected option, if you have an odd size please email us for more info. Trailers must fit within the size selected unless other arrangements have been made with us. 

 

Trademarked Products:
If you are selling a "trademarked" product and need to be exclusive, please confirm that your product line is not already being sold at our event.  Email us at vendors@rockwallduckrace.org .  (For example, Scentsy, Jamberry Nails, Plexus, Thirty-One, etc.)
General product types will not be limited, such as women's clothing, jewelry, art, etc.
No refunds due to inclement weather or once fulfillment has been completed will be made.

 

Vendor Checklist:
1. View Map & Select Preferred Vendor Booths.
2. Purchase Vendor Booth & Power (if applicable) and include product information, vendor booth choices (3), and carnival game (if applicable) in the comments section during checkout.
3. Receive confirmation and booth number assignment from vendors@rockwallduckrace.org.
4. Be a part of a great day that gives back to kids in the Rockwall community!
It's that simple!

 

For questions, please email vendors@rockwallduckrace.org or call 972-584-7406.  

 

INFORMATION, RULES AND REGULATIONS FOR ALL VENDORS

WHAT: The 2018 Southwest Kia Rockwall Rubber Duck Regatta is a non-profit fundraiser held in Rockwall, Texas benefiting the Boys & Girls Clubs of Northeast Texas.

WHEN: This FREE event will be open to the public on Friday, September 14th, 2018 from 6:00PM - 10:00pm and Saturday, September 15th, 2018 from 10:00AM-6:00PM. Vendors should be open Friday from 6:00-10:00PM & Saturday from 10:00 AM- 6:00PM.

WHERE: The 2018 Southwest Kia Rockwall Rubber Duck Regatta will be held at the Harbor in Rockwall, Texas.

SPACE ALLOCATION: Due to space constraints, vendors must fit within the booth area requested. Trailer tongues, trailer doors, awnings, signage, merchandise tables, cooking equipment, etc. must be within the footprint of the total booth area. If you do not fit within the requested area, you will be asked to modify your layout to fit within the space constraints, or lose your vendor space.

WEATHER: Rockwall Rubber Duck Regatta is an outdoor event and will be held rain or shine.

ELECTRICITY: Electricity will be available for a fee. You will need to provide your own extension cords.

WATER: Is available. You will need to bring your own method for transporting the water for the source.

SECURITY: Official event secu
rity will be provided. However, Rockwall Rubber Duck Regatta is not responsible for lost or stolen property.

VENDOR OVERNIGHT ACCOMMODATIONS: On www.rockwallduckrace.org you will find listings of hotels, No on-site camping allowed.

MOVE IN: Move in is required on Friday, September 14th between 7:00AM-11:00AM. All move in will be initially coordinated from the vendor check-in area at the rear of the Hilton Hotel. Please unload and remove your vehicle from the venue before setting up for the day. Setup times are subject to change and email notification will be sent accordingly if time allows.

TEAR DOWN: You must be out of event location by 8:00PM, Saturday, September 15th 2018. There will be no vehicles allowed in the area
until after 6pm. If you choose to leave early you will have to carry out or pack out.

TRASH: Trash cans will be provided throughout the venue. EACH VENDOR IS RESPONSIBLE FOR THEIR OWN TRASH. Please remember, trash pickup is everyone’s responsibility.

INSURANCE: All vendors shall carry their own insurance for the event. They shall name the Rockwall Rubber Duck Regatta, INC. as an additional insurer on the event policy for the duration of the event.

PROBLEMS: If you have any problems or questions during the event, there will be several staff members available to assist you. Look for the “Quack Shack” in The Hub Area for any needed assistance.

SPONSORSHIP: Our sponsorship program is an advertising promotional program. It allows you as a vendor great exposure opportunity for months leading up to Rockwall Rubber Duck Regatta. The advertising campaign has proved monetarily successful to our vendors with Rockwall Rubber Duck Regatta who took advantage of the sponsorship program in the past. Sponsorship is what makes Rockwall Rubber Duck Regatta happen, and if you’d like more information on how to become a sponsor for 2018 Rockwall Rubber Duck Regatta, contact us at sponsors@rockwallduckrace.org.